Cover letters don’t get enough credit today, but they are actually a valuable instrument in the job seeker’s toolkit. They give you a chance to stand out and share more of you than your resume and application allow.
Here’s how to write an awesome cover letter:
Toss Out Those Templates
The most popular advice for writing cover letters usually involves using a template. But you should focus on customizing your letter to your audience, not filling out an existing template. When you’re applying to a medical supply company, for example, your cover letter should be different from the one you’re writing for a retail organization. Conduct research on the company as well as the position to determine the best way to customize. Brush up on their competitors as well to develop a deeper understanding about what makes them unique.
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You want them to know you did your homework and are engaged with the industry. Use your research wisely in your cover letter. For example, note how their recent press release that announced a new project management solution reminded you of some of the hurdles you overcame in the past during one of your big marketing campaigns.
Tell Your Story
The framework for your cover letter should depend on the stories you want to tell. Remember, a cover letter complements your resume; it does not regurgitate it. Hiring professionals want to see who you are. Before drafting your cover letter, compare your skills with the requirements for the position. Use venn diagrams to brainstorm and find what competencies you want to highlight and what specific experiences you want to share. Assign “me” to the circle on the left and “employer” to the circle on the right. Under “me,” list your experiences and skill set, and under “employer,” add the preferred and required skills they list in their job description. Then identify what falls into both circles, and that overlap will inspire the content of your cover letter. You have to connect your relevant skills to those necessary for the job.
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Let’s say you’re applying for a marketing director position. Among other aspects in the description, the job requires several years of marketing experience, a deep knowledge of lead generation, and strong communication skills. Describe how, in your previous role as a marketing manager, you ran several campaigns for your clients and exceeded their expectations of lead generation (with specific numbers, if possible), and how you also trained and mentored new associates on how to manage their own accounts, which improved client retention rates.
Your anecdote is accomplishing a lot at once—it’s demonstrating one of your top hard skills, lead nurturing, and showcasing how you can collaborate with trainees, communicate effectively, and educate new employees on processes and client relations. You’re proving that you can meet the communication standards and marketing knowledge they’re seeking.
Express Your Passion
You shouldn’t just say that you want the job or that you love your industry. You have to show your passion. Share why your career path best suits you and how your love for your work drives and motivates you. For example, answer some questions about what made you want to enter the field, how your personality helps you succeed, and what past experiences influenced your career decisions.
Recruiters always remember the personal side of cover letters—this is when you become more than just another applicant. They connect your experiences with your name because you’re giving them another dimension of you, sharing what makes you unique.
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Pick an Appropriate Voice and Tone
Another benefit of researching the company is that you will get an idea of what their culture is like. You can use their culture to dictate the tone you want to use, which may differ greatly, depending on where you apply. For example, the tone of your letter for a legal consulting firm likely will differ from a tech startup. The former may be more formal, while the latter is most likely a casual work environment. But ultimately, you don’t want to write your voice out of the cover letter. Be authentic and show some personality.
If you’re unsure about what tone works best, select a more conversational approach. That doesn’t mean use slang. You still need to use proper and professional grammar. But the tone and language should be engaging, pleasant, and warm.
End with a Call to Action
It’s no secret that you want to advance through the application process. End your letter with a reason for them to contact you. But don’t add remarks like, “I’ll call to schedule an interview.” This doesn’t make you a go-getter, it crosses a boundary. Instead, let the call to action be polite and open ended, suggesting that you are excited to offer more information and that you’re looking forward to further discussing your value.
Finally, have friends and family read through the cover letter. Ask them to set aside their biases and assess the effectiveness of it. Does it capture who you are as a person? Did you use the right tone and voice? Does it make them want to call you so they can learn more about you? This is crucial to landing an interview.
These tips should help you land an interview for the job of your dreams.
Did you land an interview? Research questions you might be asked, and see answers that helped other job seekers. ______________________________________________________________________________________________
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While many job applications have the word “optional” next to the field that asks for a cover letter, it shouldn’t be overlooked. After all, a cover letter is intended to show you off and captivate a hiring manager, kind of like a movie trailer. It’s meant to tease and entice the recruiter or hiring manager to keep reading and be so interested in you that they simply cannot put down your resume. Think: personable and professional.
Some of the best cover letters tell interesting stories about the candidate and help them to be seen as a good culture fit for a company. “Recruiters always remember the personal side of cover letters—this is when you become more than just another applicant,” says career expert Heather Huhman. “They connect your experiences with your name because you’re giving them another dimension of you, sharing what makes you unique.”
Given the importance of a cover letter, you cannot afford to blow it. Once you’ve got a working draft, it’s time to grab your red pen. Here are 15 words and phrases that are simply dragging your cover letter down. Cut ‘em! Take the expert advice below to craft the best cover letter possible and let your personality, not robotic prose, shine through.
1. “To Whom It May Concern”
Generic salutations, while professional, can be a bit sterile. Do a little digging to find the name of the hiring manager or the recruiter. “Let’s say you discover an opening for an electrical engineer position at an engineering organization’s website. The position description indicates the employee will report to the lead electrical engineer. You decide (initially) to bypass the company’s automated application system so you can customize your communications,” advises Jacqui Barrett-Poindexter, master resume writer. “You sail over to LinkedIn and begin researching. Use the advanced search feature and type in ‘name of company’ for the company name, ‘lead electrical engineer’ for keywords and ‘64152’ for a zip code for greater Kansas City (where the company headquarters and this position are located) and click enter. Your results will appear.”
2. “Thinking outside of the box”
Recruiters read thousands of cover letters and resumes. It’s their job. So try hard to make reading your cover letter a treat. Career coach Angela Copeland says, “more specifically, stay away from phrases that are known to annoy hiring managers, such as ‘heavy lifting’ or ‘think outside the box’ or ‘game-changer.’” Be creative instead of being trendy.
3. “I’m not sure if you know”
“When it comes to today’s job search process, another thing to remember is your online footprint,” says Copeland. Phrases like this one underestimate a recruiter’s ability to Google and may come across as naive. HR professionals and recruiters do their due diligence on you. Trust us, they know. “In a way, your Google search results are a lot like the modern day cover letter. After an employer reads your cover letter, they will also Google you. Beat them to the punch and Google yourself. Be sure you’re comfortable with the information that shows up on the first two pages of the Google search results. Look through social media, photos, and any other websites that show up when you search for yourself.”
4. Insider Jargon
“Job seekers should try to minimize phrases that are very industry-specific, especially if they’re switching industries,” advises Copeland. “Although these phrases may sound impressive within one industry, they will most likely confuse your hiring manager in the new industry you want to switch to.”
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5. Claims Without Evidence
Instead of simply saying you’re good at what you do, Huhman advises providing a valuable anecdote. “Let’s say you’re applying for a marketing director position. Among other aspects in the description, the job requires several years of marketing experience, a deep knowledge of lead generation, and strong communication skills. Describe how, in your previous role as a marketing manager, you ran several campaigns for your clients and exceeded their expectations of lead generation (with specific numbers, if possible), and how you also trained and mentored new associates on how to manage their own accounts, which improved client retention rates.” In other words, show how effective you have been in the past. “Your anecdote is accomplishing a lot at once—it’s demonstrating one of your top hard skills, lead nurturing, and showcasing how you can collaborate with trainees, communicate effectively, and educate new employees on processes and client relations,” says Huhman. “You’re proving that you can meet the communication standards and marketing knowledge they’re seeking.”
Cut the millennial speak. “You shouldn’t just say that you want the job or that you love your industry. You have to show your passion,” says Huhman. “Share why your career path best suits you and how your love for your work drives and motivates you. For example, answer some questions about what made you want to enter the field, how your personality helps you succeed, and what past experiences influenced your career decisions.”
“Embellishing in a cover letter is one way to set yourself up for letting down your future employer once you’ve been hired,” warns Huhman. Steer clear of touting skills you don’t really possess or overselling your impact on a key project at your current employer. “The best case scenario is that lying on a cover letter creates uncomfortable situations. Worst case scenario? [You’ll lose the] job because [you are] not the candidate they were looking for.”
“When you’re looking for a job, do your best to bring your authentic self to the table. As the old saying goes, people hire people. Often, you’re hired because the hiring manager likes you – not just because you can do the work,” says Copeland. “Nobody likes insincere flattery. It leaves an impression that you aren’t authentic and therefore can’t be trusted. In business, especially in an employee/employer relationship, trust is paramount. Avoid being insincere, and focus on building a true relationship with your future hiring manager.”
9. “Please feel free”
Ending your cover letter with a clear call-to-action is key, but instead of being gentle, be direct. Show your confidence and prove to the recruiter that you know you wrote a compelling cover letter by wrapping up with a more self-assured request for an in-person interview or phone screen.
“Get away from stuffing cover letters full of clichéd phrases and think clear, honest, and impactful. Think in terms of telling a story,” says resume expert Anish Majumdar. “You’re not a dynamic, agile leader who can deliver rapid marketing and biz dev ROI in rapidly-changing environments.” Instead, you are someone who thrives on helping companies “more fully realize their vision, and have some amazing successes on the marketing and business development front that you’d like to discuss.”
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Instead of tiptoeing around the impact you’ve had at your current company with words like “significant,” “measurable,” or “huge,” get specific. Nicole Cox, Chief Recruitment Officer at national recruiting firm Decision Toolbox, advises job seekers to, “substantiate your accomplishments with numbers. Some recruiters prefer to see actual numbers (such as ‘cut manufacturing costs by $500,000’), while others prefer percentages (‘cut manufacturing costs by 15 percent’). Either way, provide enough context to show the impact. If your objective was to cut manufacturing costs by 10 percent, make it clear that you exceeded the goal.”
12. “Really, truly, deeply”
Flowery language and excessive adverbs can come off as insincere. “Don’t get me wrong, you need to share your accomplishments in your cover letter. Nobody else will do it for you. But, you want to come across as confident, not arrogant,” says Copeland. “Fluffy jargon will risk turning off the hiring manager.”
13. Cut, Copy & Paste
Resist the temptation to write a cover letter that regurgitates what you’ve outlined in your resume. Instead, recognize the opportunity that a cover letter presents. “Use the cover letter as an opportunity to highlight the parts of your resume that align to the job,” says Copeland. “And, add things you don’t normally include in your resume that are relevant to the work. For example, I once coached a job seeker who was a university administrator. He was interested to work for a large hotel chain. Although he didn’t have direct hotel experience, his hobbies included both real estate investing and managing a fitness franchise location. This information was critical to him landing a job with the large hotel company.”
14. “Self-Starter,” “Detail-Oriented,” and “Forward-Thinker”
These are what’s known as “frequent offenders” amongst cover letter and resume experts. They are overused and carry little weight these days. “Treat a cover letter as a chance to make a human connection, not a formality,” says Majumdar. “What gets you excited about this job? What have you been up to recently that they’d find interesting? What should they know about you that they couldn’t discern by reading your resume? All great points to touch on in this letter.”
15. Synonyms Out of A Thesaurus
While it may be tempting to head to thesaurus.com to add a few high-brow words and smart-sounding phrases, resist the temptation. Be yourself. Be honest. “This is a prime opportunity to showcase skills,” says Majumdar. Words like “change,” “execute,” “communicates,” and “relationship building” will all get the job done effectively when paired with strong anecdotes and authenticity.